Thanks to the huge advances in modern technology, conducting business whilst out and about and out of the office simply couldn’t be easier, yet sadly, a large portion of business owners are missing out by not realising the true potential of modern technology in the business world. Take smart phones and tablets for example. In the past, a mobile phone was primarily used for telephoning people, receiving calls, and sending and receiving text messages. Then, as time went by, technology advanced and along came the smart phone. From here, you didn’t possess just a phone, you instead possessed a powerful computer, that just so happened to fit into your pocket. By owning a smart device, conducting business on the go couldn’t be easier. Take a look at these simple and effective reasons why business owners need work email on their phone or tablet device and you’ll see exactly what we mean.
Quick access to important info
Ok, here’s a hypothetical situation. Say for example, you’re in an important business meeting and need to access an email containing vital information for your business. Everybody will be sitting around waiting on you, meaning you’ll need the info as soon as possible. Instead of having to source a computer, boot it up, log onto the system etc, you can instead pull out your phone that is already synced with all your messages, go into your email account, and find exactly what you need in a matter of seconds. Remember, you aren’t always going to be near to a computer or laptop, and as you probably know in the business world, early second counts as time is money. Synced and up to date work email on your phone makes life so much easier and saves so much time.
Easily save important client info
Another great benefit of having work email on your phone or tablet is the fact that you can easily save important client info and details into your contacts, which actually sync to your PC via Hosted Exchange. Once you have the contact info, you have another regular potential client, so the more contacts you can build up, the more money your business stands to make.
Quickly reply whilst out of the office
As you probably know, asking somebody a question, or making a special request and not receiving a reply, or having to wait several hours, possibly even days, for a reply, can be very frustrating, especially if you have deadlines to meet/keep etc. If one of your clients were to email you whilst you were out of the office, making a special request, you wouldn’t see this request until you had access to a computer. Perhaps worse still, you may see the request AFTER you’ve already done the work, meaning that you may need to make changes/adjustments. With Push technology that is standard in Exchange, the second the email is received by your server, you get the notification on your phone, allowing you to take a look, see what needs to be done, and reply telling the client that their request is perfectly fine, and when you should have the task completed by.
Assign key roles and tasks to employees
Another benefit is the fact that you can assign tasks and roles to your staff members, from anywhere with an internet connection. You can create appointments for them and add tasks directly to their phones and computers from your handset, and keep them all up to date on what is going on, and what needs to be done.
As you can see, having access to work email on your phone is extremely beneficial from a business point of view. If you need any further advice on how Hosted Exchange Email can work for you, or anything else for this matter, please do not hesitate to contact us.